Microsoft Teams: How Savvy CEO ‘s Manage Today’s “Digital Water Cooler”
As Microsoft Teams increasingly becomes the go-to communication platform for organizations, its uncharted territories can lead to unintentional complexities—especially when it comes to SharePoint sites and libraries. If you're nodding your head, you're not alone. Surprisingly, 41% of organizations using Teams are unaware that new Teams and channels come with their own SharePoint sites.
Beware the Unintended SharePoint Sprawl
We've all heard the phrase, "With great power comes great responsibility," and it couldn't be more applicable than in the world of Microsoft Teams. It's not just a chat room; when a new Team or private channel is created, a SharePoint site and library automatically spring into existence. For the CXOs who swear by data governance, this could be a logistical nightmare. Misuse of Teams can result in a 24% increase in redundant or insecure SharePoint sites.
The Numbers Don't Lie
Companies that engage in comprehensive Teams training experience 37% fewer data governance issues. A well-structured training program could cover:
The relationship between Teams and SharePoint
Properly archiving unused Teams and channels
Identifying and consolidating redundant SharePoint sites
Ready for a Tidier Teams Environment?
Consider initiating a company-wide audit of Teams and channels. An audit can pave the way for cleaning up unnecessary SharePoint sites as well. A single broadcast email asking team members to delete unused Teams can lead to a 20% reduction in redundant SharePoint sites. Trust me, it's an hour well-spent for long-term sanity.
The Next Steps: Maintain to Sustain
Completing an initial audit is an accomplishment worth celebrating, but it's also just the starting line in the race for effective governance. To maintain that high bar you've set, it's vital to establish a periodic review system—perhaps quarterly or even monthly. This proactive approach allows you to catch and correct any deviations before they become problems.
Let's Not Stop Here
The topic we've discussed today barely scratches the surface of how Teams and SharePoint intersect. Stay tuned for more insights that aim to keep your Microsoft 365 environment in tip-top shape.
Share your story or insights below.
Navigating Unusual Digital Transformations, M365, SharePoint, and Teams Situations
In today's ever-evolving digital landscape, unexpected challenges can arise at any moment.
When technology throws a curveball your way, you don't have to face it alone.
The team at Jack Frost Design is specialized in the M365 platform, SharePoint, Teams, Power Platform, and Permissions, AI Digital Transformations and Training. We provide tailored solutions to your unique needs, whether it's initial setup, customization, reskilling your teams or navigating perplexing issues that occasionally come up.
Understanding the significance of your company's document assets, having a dedicated expert on speed dial isn't just good sense—it's essential. With us, you're not merely getting technical expertise; you're gaining a committed partner in ensuring your document management is efficient, secure, and streamlined.
At Jack Frost Design, we offer robust support and transformative solutions that can help your business navigate the challenges of document management.