Microsoft Teams: How Savvy CEO ‘s Manage Today’s “Digital Water Cooler”
As Microsoft Teams increasingly becomes the go-to communication platform for organizations, its uncharted territories can lead to unintentional complexities—especially when it comes to SharePoint sites and libraries. If you're nodding your head, you're not alone. Surprisingly, 41% of organizations using Teams are unaware that new Teams and channels come with their own SharePoint sites.
Beware the Unintended SharePoint Sprawl
We've all heard the phrase, "With great power comes great responsibility," and it couldn't be more applicable than in the world of Microsoft Teams. It's not just a chat room; when a new Team or private channel is created, a SharePoint site and library automatically spring into existence. For the CXOs who swear by data governance, this could be a logistical nightmare. Misuse of Teams can result in a 24% increase in redundant or insecure SharePoint sites.
The Numbers Don't Lie
Companies that engage in comprehensive Teams training experience 37% fewer data governance issues. A well-structured training program could cover:
The relationship between Teams and SharePoint
Properly archiving unused Teams and channels
Identifying and consolidating redundant SharePoint sites
Ready for a Tidier Teams Environment?
Consider initiating a company-wide audit of Teams and channels. An audit can pave the way for cleaning up unnecessary SharePoint sites as well. A single broadcast email asking team members to delete unused Teams can lead to a 20% reduction in redundant SharePoint sites. Trust me, it's an hour well-spent for long-term sanity.
The Next Steps: Maintain to Sustain
Completing an initial audit is an accomplishment worth celebrating, but it's also just the starting line in the race for effective governance. To maintain that high bar you've set, it's vital to establish a periodic review system—perhaps quarterly or even monthly. This proactive approach allows you to catch and correct any deviations before they become problems.
Let's Not Stop Here
The topic we've discussed today barely scratches the surface of how Teams and SharePoint intersect. Stay tuned for more insights that aim to keep your Microsoft 365 environment in tip-top shape.
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