SharePoint Interventions - Prevention
SharePoint is a fantastic product…
Unfortunately most organizations simply "deploy" SharePoint, give a handful of middle managers their own sites, send a few individuals to two day training "boot camps" and let the Intranet grow "Organically".
The typical result is a sprawling, difficult to navigate, poorly adopted security nightmare.
Common Reasons for Failure
Fortunately, thanks in no small part to exhaustive surveys by AIIM.org, the root causes of SharePoint project failures are well-known. The major factors are always:
No Clear Goals or Scope
Not Enough Planning
Inadequate User Training
To avoid failure you need a proven process that insures that each requirement is met.
The Jack Frost Design SPi - Prevention Process
If you are about to start a project, stop & verify that you have done the following:
Train the Project Team Members in SharePoint FIRST
They can't "design" an Intranet if they don't know SharePoints capabilities.
Clearly Establish the Purpose of the Intranet
What are the quantifiable Goals?
Clearly Establish the Scope
Set limits to prevent project creep
Blueprint the Structure
Document the arrangement of sites that support the goals within the scope
Define the Templates for each Site
Including required functions, features and layouts
Create a Site Collection Specification
Document every Site, Its name, purpose, owner, members, libraries, lists, etc.
Build the Intranet
Assemble the Structure utilizing the approved Site templates.
Train the Intranet Members.
Train all Intranet members with a built-in online video library.
Do you Need a SharePoint Intervention?
Do You Have Any of these Symptoms?
Project is over Budget and Exceeding Timelines
Adding Expensive 3rd Party Products
Making Changes During the Build
Can’t Find Anything
Hard to Navigate
We have prescriptions for preventing failures and curing damaged projects.